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BRD
Document Version: 1.0
Author: Senior Business Analyst
Date: 2025-09-10
Status: Draft for Review

1. Introduction

1.1. Feature Overview

This document specifies the business requirements for the User Listing & Search feature within the enterprise console. This feature provides a centralized and secure interface for authorized administrators to view, find, and filter all user accounts within the system. It serves as the primary entry point for all user management tasks, providing a comprehensive overview of the user base at a glance.

1.2. Business Objectives

  • Enable Efficient User Support: To provide administrators with a tool to quickly locate specific user accounts based on various criteria, enabling them to troubleshoot issues and respond to user inquiries effectively.
  • Facilitate User Auditing: To allow administrators to easily review and audit user accounts, such as identifying all users within a specific group or all users with an "Inactive" status.
  • Improve Administrative Workflow: To create a foundational, user-friendly interface that will serve as the starting point for subsequent user management actions (like editing or deactivating users), streamlining the overall administrative workflow.

1.3. Scope

In Scope Out of Scope
A dedicated "User Management" page displaying a paginated list of all system users. The functionality to create a new user. (Will be defined in "Admin: Create User" feature BRD).
The specific columns of data to be displayed for each user in the list (e.g., Name, Email, Status). The functionality to edit an existing user's details. (Will be defined in "Admin: Edit User" feature BRD).
A free-text search capability to find users by Name or Email Address. The functionality to delete or deactivate a user. (Will be defined in "Admin: Deactivate User" feature BRD).
The ability to filter the user list based on predefined criteria like User Status and Group membership. The detailed "User Profile" view that appears after clicking on a user.

2. Business Requirements & Rules

2.1. Access Control

  • Rule 2.1.1: Access to the User Listing page and all its functionalities MUST be strictly controlled. A user MUST have the user:view:list permission in their effective permission set to view this page. Users without this permission who attempt to access the URL directly must be redirected to an "Access Denied" page.

2.2. Data Display and Layout

  • Rule 2.2.1 (Default View): Upon loading, the page MUST display the first page of a paginated list of all users, sorted alphabetically by Last Name in ascending order.
  • Rule 2.2.2 (Required Columns): The user list MUST be displayed in a tabular format and contain the following columns for each user record:
    • Full Name: The user's first and last name concatenated.
    • Email Address: The user's unique email address.
    • Status: The user's current account status (e.g., "Active", "Inactive"). This should be visually distinct, for example, using a colored badge.
    • Groups: A list of the names of all groups the user is a member of.
  • Rule 2.2.3 (Pagination): To ensure system performance, the user list MUST be paginated. The default page size should be 25 users. The UI must include controls to navigate between pages (e.g., "Next," "Previous," page numbers).

2.3. Search and Filtering Logic

  • Rule 2.3.1 (Search Functionality): The interface MUST include a single free-text search input field.
    • The search MUST query against the Full Name and Email Address fields.
    • The search MUST be case-insensitive.
    • The search MUST perform a "contains" (partial string) match.
    • Executing a search (e.g., by typing and pressing Enter or clicking a search button) MUST refresh the user list to show only results matching the search query.
  • Rule 2.3.2 (Filter Functionality): The interface MUST provide the following filter options, which can be used in combination:
    • Filter by Status: A dropdown allowing the administrator to select a user status (e.g., "All", "Active", "Inactive").
    • Filter by Group: A dropdown or multi-select component populated with all available group names, allowing the admin to see users belonging to a specific group.
  • Rule 2.3.3 (Combined Logic): When a search term and filters are applied simultaneously, the results MUST be a list of users that satisfy all active criteria (i.e., the logic is search AND status_filter AND group_filter).

3. User Scenarios

3.1. Scenario 1: Admin Views the User List

  • Persona: David, a System Administrator.
  • Action: David logs into the console and navigates to the "User Management" section.
  • Expected System Behavior:
    1. The system verifies that David has the user:view:list permission.
    2. The page loads and displays a table with the first 25 users, sorted by last name.
    3. The columns "Full Name," "Email Address," "Status," and "Groups" are visible for each user.
    4. Pagination controls are visible at the bottom of the list.

3.2. Scenario 2: Admin Searches for a Specific User

  • Persona: David, a System Administrator.
  • Action: David needs to find the user "Carol". He types "Carol" into the search bar and presses Enter.
  • Expected System Behavior:
    1. The system performs a case-insensitive, partial search against the name and email fields.
    2. The user list refreshes to show only users whose name or email contains "Carol" (e.g., Carol, Caroline).
    3. If the results span multiple pages, the pagination is updated accordingly.

3.3. Scenario 3: Admin Filters for Inactive Users in a Specific Group

  • Persona: David, a System Administrator.
  • Action: David wants to audit all inactive accounts in the "Marketing Department" group before a quarterly review.
    1. He selects "Inactive" from the "Status" filter dropdown.
    2. He selects "Marketing Department" from the "Group" filter dropdown.
  • Expected System Behavior:
    1. The user list refreshes.
    2. The new list displays only users who are both in the "Marketing Department" group and have an "Inactive" status.

3.4. Scenario 4: Non-Admin Attempts to Access the Page

  • Persona: Alice, a junior content writer (from the previous BRD).
  • Action: Alice obtains the direct URL for the User Management page and tries to navigate to it.
  • Expected System Behavior:
    1. The system checks Alice's effective permissions and does not find user:view:list.
    2. The system immediately blocks the request and redirects Alice to a generic "You do not have permission to view this page" screen.